• Synology Drive Admin Console lets administrators manage synchronization services, Team Folders, versioning and sharing policies, connected clients, activity monitoring, and storage usage.

• Administrators can enable selected shared folders as Team Folders and apply versioning policies.
• Each file can retain up to 32 historical versions with deduplication across versions.
• Historical versions can rotate over 7, 30, 60, or 120 days.
• Retention can use first-in-first-out rotation or Intelliversioning to preserve significant versions.
• Files and folders can be restored to a selected point in time.
• Version Explorer lets administrators switch view roles, browse version history, and download or restore files and folders with minute-level granularity.

Limitation

• Mounted shared folders cannot be enabled as Team Folders.

• Administrators can enable download restrictions or watermarks for specific shared folders.
• These controls require Synology Drive Server 3.4 or above.
• Full functionality requires Synology Drive Client 3.4 and Synology Drive mobile app 3.3 or above.
• Download restrictions apply only to non-admin users.
• Watermark text can contain up to 32 characters, with customizable content, font color, angle, and transparency.
• Watermarking supports files up to 100 MB and only limited to specific file types.
• Watermarking requires a Synology system with at least 2 GB RAM. (Learn more)

Limitations

• Watermarking is not supported for sync tasks.
• Read-only users cannot directly download files from C2 Storage when watermarking is enabled on a Hybrid Share folder.

• Administrators can allow non-admin users to set sharing permissions.
  • Public links can be protected with a password and expiration time.
  • Files and folders can be shared directly with assigned DSM users or groups.
• Sharing-link reports can be exported with details about links in selected folders.
• Administrators can allow non-admin users to create file requests with password and expiration options.
• Shared labels can be managed centrally.
  • Non-admin users can be granted permission to create them.
  • Shared label ownership can be transferred to another user.

• Connected Synology Drive client applications, including Synology Drive Client and Synology Drive ShareSync, must be version 4.0.0 or above.
• Shared folders can use automatic or manual file locking so only one user edits a file at a time.
• Administrators can force-unlock files.

• Administrators can block file categories (e.g., documents, music, videos, images), file names, file extensions, or files above a maximum size from synchronization for selected users.
• The client connection list shows device name, username, application type, online/offline status, IP address, and location.
• Client connections can be unlinked, and synchronized files can be wiped remotely from connected devices.
• The recommended number of concurrent computer-client connections varies by Synology model. (Refer to your product's specifications)

• Each Team Folder can use customizable content-indexing rules.
• Semantic indexing for AI Search is available on supported Synology models with a GPU.

• System information can be logged and exported for monitoring service disruptions, system health, events, file changes, and shared-folder configuration changes.
• Administrators can calculate Synology Drive storage usage.
• Deleted files can be cleaned up manually from recycle bins to free storage space.

• Synology Drive ShareSync synchronizes shared-folder data and permissions among Synology storage systems for multi-site collaboration and data distribution.

• Two-way synchronization supports real-time collaboration among multiple Synology systems in different locations.
• One-way upload or download can distribute or collect data from remote Synology systems.
• Synchronization can cover an entire shared folder or selected subfolders.
• Folder and subfolder selection helps prevent unnecessary data from being synchronized.

• Flexible sync mode settings are available for each task:
  • Synchronize all privileges
  • Synchronize only domain-user privileges
  • Synchronize files without permissions and metadata

• Block file categories (e.g., documents, music, videos, images), file names, file extensions, and files above a configured maximum size for each sync task.
• Version conflicts can keep the latest modified version, or the server version can be retained while the discarded version is renamed and preserved.

• Connection and synchronization status can be monitored for each connected server.
• Detailed synchronization events can be filtered by shared folder, keyword, or date range.

• Files are not synced under the following circumstances:
  • Files with unsupported types or paths containing unsupported characters are not synchronized. (Learn more)
  • File paths longer than 2,048 characters
  • File names longer than 255 characters
• A Synology storage system can connect to multiple remote Synology storage systems, but the same local and remote system pair can be established only once.
• A local shared folder cannot be used as the sync folder for multiple remote Synology storage systems at the same time.
• Mounted shared folders and folders without write permission cannot be used as sync folders.
• Folders mounted inside a local sync folder are not supported.

• The Synology Drive web portal provides browser-based file organization, search, sharing, collaboration, and package backup workflows.

• Firefox, Chrome, Safari, and Microsoft Edge are supported.
  • Chrome 110 or above is required to open Synology Office files.

• Files can be accessed through My Drive and Team Folders.
• Personal labels, shared labels, and stars can categorize or highlight important files.
• Files can be sorted by title, modified time, type, owner, or size.
• Hotkeys are available for file organization and navigation.

• Collect files from external users via file requests.
• Search content via Synology Universal Search using keyword, location, file type, owner, label, size, and date.
• AI Search accepts natural-language queries and returns semantic results beyond exact keyword matches on supported Synology models with a GPU.

• Files and folders can be shared with selected DSM users.
• Public sharing links can be protected with a password and validity period.
• Granular file and folder permissions support different sharing scenarios.

• Synology Office integration enables collaboration on documents, spreadsheets, and slides.
• Send important notifications via Synology Chat.

• Detailed user actions and events are logged, including file operations, permission changes, and version rotations.
• Hyper Backup can back up Synology Drive settings and data to local or remote destinations and restore the package to an earlier point in time.

• Files deleted from a Team Folder are placed in a Recycle Bin that only system administrators can access.
• Symbolic-link files and folders are not displayed in the Synology Drive web portal.

• Synology Drive Client lets users synchronize files with Synology Drive Server, access and share files from the computer file browser, back up computer data, use file locking, and enable On-demand Sync.

• Files are accessible from the computer file browser and can synchronize with My Drive, Team Folder, and Shared with me.
• Tasks can use two-way synchronization, one-way upload, or one-way download.
• Windows clients can create up to 64 synchronization tasks.
• Block selected file names, file extensions, and files above a maximum size for each sync task.
• File operations such as downloads, deletion, and renaming are monitored and logged.

• Computer files can be backed up to Synology Drive Server in continuous, manual, or scheduled mode.
• Backed-up files and folders can be restored from the client.

Limitation

• Only one backup task can be created for each account.

• File locking allows only one user to edit a file at a time to reduce editing conflicts.

• On-demand Sync reduces local storage consumption and server overhead by downloading file content when it is needed.
• The feature is available on Windows 10 version 1809 or above and macOS 12.3 or above.

Limitations

• A local folder already used by Synology Drive On-demand Sync, OneDrive Files On-Demand, or iCloud Drive cannot be selected for another On-demand Sync task; its child folders are also excluded.
• Drive-root directories such as C:\ or D:\ cannot be selected.
• User home directories such as C:\Users\<username> cannot be selected.

• Each Synology Drive Client can synchronize up to 500,000 files; exceeding this number can reduce performance and cause unexpected errors.
• Certain file and drive types are not supported for synchronization. (Learn more)
• .pst files are not supported because they are not guaranteed to be portable.
• A folder already synchronized, or an ancestor or child of a synchronized folder, cannot be selected for another sync task.
• Files inside a folder mounted through another file protocol might not synchronize because Synology Drive cannot detect changes inside the mount point.

• The Synology Drive mobile app provides file access, organization, search, sharing, synchronization, offline access, mobile backup, and in-app editing on iOS and Android.

• Files can be searched, shared, moved, labeled, starred, and added to custom Collections.
• Files can be sorted by title, modified time, type, owner, or size.
• Search criteria include keyword, location, file type, owner, label, size, and date.
• Files can be viewed by category, including documents, photos, videos, and music.
• Storage usage and quota information is available for each Team Folder.

• Files and folders can be shared with selected DSM users.
• Public links can be protected with a password and validity period.
• Application access can be protected by a passcode, with fingerprint authentication on supported devices.

• Two-way and one-way synchronization tasks keep files and folders up to date.
• Custom synchronization rules can be configured for each task.
• Multiple files can be stored for offline access and updated automatically on the local device.

• Photos and videos can be backed up to a custom destination path.
• WeChat file backup is available only in the China version.

• Synology Office documents and spreadsheets can be edited in the mobile app when Synology Drive Server 3.2.0-795 or above, Synology Office 3.5 or above, and Android 10.0 or iOS 14.0 and above are used.
• .txt and .md (Markdown) files can be edited in the app, including Markdown syntax for .md files.
• PDF annotation includes text highlighting, notes, and signatures.
• On iOS, PDF annotations update the original file in Synology Drive.
• On Android, an annotated PDF can replace the original file or be saved as a new file.

Limitations

• On iOS, Synology Slides cannot be viewed from a sharing link that does not allow downloads or copies.
• PDF annotation is available only for documents that allow editing.
• On Android, annotations can use any character type inside the Synology Drive mobile app, but third-party apps display them only when they use Chinese (Traditional and Simplified), Cyrillic, Greek, Japanese (Hiragana, Katakana, and Kanji), Korean (Hangul and Hanja), or Latin characters.

• iOS Files and the Android document provider provide a shared entry point for browsing, opening, editing, and moving files among storage apps.
• General supported file formats can be viewed in the app.
• Cache management improves file loading speed.
• Dark theme is available.