Managing the File Server Abilities of the Synology System

Step 1:

Begin by logging into the Synology Disk Station Manager using the Administration account.

Step 2:

Launch the Create User Wizard

Step 3:

Click Next

Step 4:

Enter the values as described

• Name: The username which will be used to access the Synology system
  • The username is case sensitive and supports 1 to 15 Unicode Characters, excluding the following symbols
    • ! " # $ % & ' ( ) * + , / : ; < = > ? @ [ ] \ ^ ` { } | ~
  • The first character cannot be a minus or a space, and the last character cannot be a space
• Description: A description for the user
  • The user description is case sensitive and supports 64 displayable Unicode Characters.
• Email: An email address of the user
• Password: The password is case sensitive and supports 127 displayable characters, including letters, numbers, symbols, and space.

Step 5:

Select which groups should this user join.

• Note: As this is a new installation in this example, there will be only a one user group, which is the system default, users

Step 6:

Here is where priviledges to specific shares can be assigned

• Note: As this is a new installation in this example, there is no shares to assign permissions to

Step 7:

Here is where the settings are reviewed, click next to continue

Step 8:

Finished creating a new user

Notes:

• Usernames can be searched, under the search box of the User Management Menu, which can be found under Privileges -> Users.
• Disabling accounts will cause the account to not function, and that particular user cannot login to the Synology system
• To remove a user, go to the User Management Menu, select the account to be deleted, and click delete
• The quota values of users must be a positive integer value. For systems using multiple volumes, quotas can be set for each individual volume. A quota value of zero will set the user to have unlimited quota size
• The Email notification (found under System -> Notification) must be set correctly in order for users to receive emails when their account is created or modified.
• To see Domain Users under the User Management Menu, the administrator must have the Synology system join the Domain Network, and assigned their shared folder priviledges.
• Max User Accounts
  • 128 Accounts: DS108j, DS107, DS107+, DS207, DS207+
  • 2048 Accounts: CS407e, CS407, RS407, RS408/RS408RP, DS508
• For more advanced options, please look under the User Management Menu, under Privileges -> Users

Step 1:

Begin by logging into the Synology Disk Station Manager using the Administration account.

Step 2:

Launch the Shared Folder Wizard

Step 3:

Click Next to continue

Step 4:

Fill in the values as described

• Name: The name of the share to be created.
  • The folder name is case insensitive and supports 1 through 32 characters, except for the following
    •  ! " # $ % & ' ( ) * + , / : ; < = > ? @ [ ] \ ^ ` { } | ~
  • The first character cannot be a minus or a space, and the last character cannot be a space.
  • The following folders are reserved by Synology system, these folder names should not be used. The folder names will appear in the Synology system when the associated service or hardware is enabled.
    • global, home, homes, music, NetBackup, photos, printers, public, satabackup, satashare, surveillance, usbbackup, usbshare, video, web
    • For usbshare and satashare, these are prefixes and a number will appear after the name to denote which drive is used. When the external drive is ejected properly, the shared folder will also be removed
    • For Single-bay models, the folder public will automatically be created. Administrators of Multi-bay models must create the folder public, if desired.
• Description: A description of the shared folder
  • The Shared folder description is case sensitive and supports 1 through 64 displayable Unicode Characters
• Location: For multi-volume systems, here is where the Administrator can designate where this should folder be created and store it's data.
• Hide this folder in "My Network Places": This option is for Windows Users, and will hide the share from being viewed from Windows Network Explorer. Hiding the share will not affect the permissions of the share in question, and users who have access to the share can still access the folder by manually typing the path of the folder, which is \\SynologyBox\HiddenSharedFolder in Windows explorer.

Step 5:

Here is where access rights can be assigned to the recently created public folder. In this example, all users are given all access to shared folder.

Step 6:

Verification of settings of the shared folder to be created

Step 7:

Finished creating the shared folder

Notes

• Max Shared Folders
  • 100 Folders: DS108j, DS107, DS107+, DS207, DS207+
  • 200 Folders: CS407e, CS407, RS407, RS408/RS408RP, DS508
  • These numbers do include the system folders which the Synology system uses, if activated.
• To remove a share, proceed to the Shared Folder Management Menu, under Privileges -> Shared Folder; select the folder to be deleted, and click Delete
  • Disclaimer: this will delete all data contained within the folder, be sure that this data is not needed or backed up to a different location
• For more advanced options, please look under the Shared Folder Management Menu, under Privileges -> Shared Folder

Step 1:

Begin by launching the Shared Folder Wizard

Step 2:

Set the name, description, and if necessary, the location of the shared folder.
Note: Its recommended to use to have the folder name to be the same as the user name for the shared folder. This will allow ease of management, and maintain consistency between the user profiles, and shared folders.

Step 3:

On the Assign Access Rights Window, click on Specific User, and select the user who will have access to this folder. In this example, the user synodemo is used.

Step 4:

Click Next to proceed.

Step 5:

Confirm the settings and click next to finish.

Step 1:

After logging into the Synology Disk Station Manager, proceed to

• Privileges
• Shared Folder
• Select a Folder to adjust the Permissions
• Click on Privilege Setup

As seen on the image to the right, the Local Groups are displayed, and for this particular folder, all members of the group users have Writable Access to the public1

Step 2:

Selecting from the "drop down" list, as depicted on the right, the Local Users can be selected from the list. From here, individual user permissions can be manipulated for the selected share

Tips

To create a public access folder

Use the Local Group Permissions to assign a Group specific access right (RO, RW) to a public access folder. It is not recommended to manipulate the individual User permissions

To create a private access to a folder

• Under the Local Group Permissions, deselect all access Permissions
• Switch to Local Users Permissions, and assign the permissions to each user that needs access to the private access folder

When to use the No Access (NA) Privilege

This privilege is useful for business administration, and one example of using the No Access privilege is when a user is a member of a group where the group has access to a share on the Synology system. However the administrator does not want this specific user to access the share, then the administrator can give this user the NA privilege under the user permissions.

If a user or a group does not have any selected permissions to a share, that particular user or group will not have access to the selected share.

Step 1:

• After login into the Disk Station Manager, go to Privileges -> Groups
• Afterwards, click on create
• Note: this is also where groups can be removed. To do this, select the group to be deleted and click delete.

Step 2:

Enter the information as described below

• Group Name: The name of the group
  • The Group Name is case sensitive and supports 1 to 15 Unicode Characters, excluding the following symbols
    • ! " # $ % & ' ( ) * + , / : ; < = > ? @ [ ] \ ^ ` { } | ~
  • The first character cannot be a minus or a space, and the last character cannot be a space.
• Group Description: A description of the group
  • The Group Description is case sensitive and supports 1 through 64 displayable Unicode Characters

Step 3:

The new group has been created

Step 4:

This will cover how to add members to the newly created group.

• Select the Group to edit the members, then click on Edit Members -> Add -> Select the user(s) for this group.
• Afterwards, click Ok

Step 5:

The final result of adding 'synodemo to the demo group

• Note: This is also where members can be removed from the group, to do this, select the user account to be removed, and click remove

Notes

• Max Groups
  • 64 Groups: DS108j, DS107, DS107+, DS207, DS207+
  • 256 Groups: CS407e, CS407, RS407, RS408/RS408RP, DS508